Quotation planning

Quality documentation RFQ guide for IATF evidence, PPAP scope, CMM, X-ray, and traceability

Use this RFQ route when supplier approval depends on certificate scope, PPAP or FAI records, CMM reports, X-ray review, material records, or traceability.

This page is for procurement, SQE, and engineering buyers who need to compare supplier quality evidence before a drawing package can become a trusted quote.

Send RFQ / get quote Back to quote hub

What procurement wants clarified

Commercial checkpoints before the buyer sends the RFQ

• Use this route when the buyer question is about IATF 16949 scope, certificate verification, PPAP, FAI, CMM, X-ray, material certificates, third-party tests, or traceability.

• Quality-documentation RFQs should define which records are needed before the supplier quotes sample timing, inspection cost, or serial approval support.

• Certification evidence helps supplier screening, but project-specific records still depend on drawing, process route, part risk, sampling plan, and customer approval rules.

• A useful RFQ separates required documents from optional evidence so purchasing, engineering, and SQE can compare suppliers on the same basis.

RFQ action

Prepare your quotation request

Include your drawing or specification, material, quantity or MOQ target, tooling status, required lead time, testing needs, and contact details.

Open contact / RFQ →

Buyer checklist

What to include so the quote is real

• Part drawing or NDA-first review note with critical features, special characteristics, sealing surfaces, datums, or customer-specific approval requirements marked

• Required certification evidence: current IATF 16949 certificate, certified scope, IATF USI verification, ISO 9001 integration, or customer audit requirements

• Required approval documents: PPAP level, FAI format, PSW, dimensional report, material certificate, control plan, PFMEA, MSA, capability study, or traceability format

• Inspection records needed for quotation: CMM report, X-ray or CT review, leak-test record, sectioning, tensile test, hardness, surface finish, coating, or third-party lab report

• Program context: sample quantity, annual volume, destination, Incoterm, launch timing, customer-specific requirement, and whether records are needed for supplier approval or serial production

Commercial comparison

Questions that separate a serious quote from a placeholder quote

Certificate scope	Ask for the current certificate, issuer, validity, site scope, and verification path. Do not treat a certificate as proof that every document applies to every project.
PPAP / FAI need	State whether the quote must include PPAP, FAI, PSW, dimensional report, material results, MSA, control plan, PFMEA, or customer-specific forms.
Inspection records	CMM, X-ray, CT, leak test, tensile, hardness, roughness, coating, and third-party reports should be priced and scheduled by project scope.
Traceability	Define heat/lot traceability, part marking, record retention, shipment document format, and whether the buyer needs serial-level tracking.
Best next action	Send the drawing package and documentation list so Bohua can review which records are feasible, which are standard, and which require extra sampling, timing, or third-party cost.

Related manufacturing guides